Privacy Policy
for Vendors

MDM MADHUBANI TECHNOLOGIES PRIVATE LIMITED (hereinafter referred as 'GRADUS', 'we', 'us' or 'our') is committed to protecting the privacy of our vendors and business partners. This policy outlines our practices regarding the collection and processing of Personal Information for our vendor ecosystem.

Categories of Personal Information

We process the following categories of personal information (including sensitive personal information):

• Vendor name and primary contact details.
• Business and registered address.
• Tax-related details (PAN, GST, etc.).
• Contact details of Vendor Point of Contact (POC).
• Banking and financial information for payment processing.

*Please note that the categories of personal (or sensitive personal) details processed may differ based on the business requirement of the entity and legal requirement of a country.

Use of your Personal Information

We use your Personal Information for the following purposes:

• For vendor empanelment and verification.
• Purchase order and Invoice creation.
• Facilitating communications regarding business operations.
• Managing and submitting quotations and bids.
• Processing payments and tracking financial transactions.

Legal Basis of Processing

We process your Personal Information when it is necessary for the performance of a contract to which you are the party or based on your consent, as per applicable laws.

Data Recipients / Accessible to

Your data may be accessible to authorized recipients within Gradus and external partners, including:

• Authorized internal recipients within Gradus, its subsidiaries or affiliates.
• Our authorized service providers, including cloud hosting and system management partners.
• Tax consultants, financial advisors, and banking institutions.
• Government bodies, including statutory, regulatory, and law-enforcement agencies (where applicable).
• Internal and external auditors.

Additional Information

For reference to our additional privacy practices regarding data security, retention, transfers, and helping you exercise your rights, as applicable, please refer to our Global Privacy Statement.